JOB DESCRIPTION

Position: Staff Accountant

Pay Range: $30.00-$35.00 PER HR

Reporting To: Controller

Work Type: On-site

POSITION SUMMARY:

The Staff Accountant is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This role also supports general accounting functions such as data entry, account reconciliations, and assistance with month-end close procedures.

QUALIFICATIONS:

1. Bachelor’s degree with an emphasis in Accounting or Finance preferred.
2. 1–3 years of experience in accounts payable, accounting clerk, or general accounting role.
3. Knowledge of the principles of Accounts payable.
4. Is self-directed and able to work with minimal supervision.
5. Proficiency in Microsoft Office, particularly Excel; experience with NetSuite preferred.
6. Demonstrated ability to work independently and as part of a team.
7. Ability to handle sensitive financial data with integrity and confidentiality.
8. Strong communication and problem-solving skills.
9. Strong attention to detail and high level of accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following is a representation of the major duties and responsibilities of this position. The agency will make reasonable accommodations to allow otherwise qualified applicants with disabilities to perform essential functions.

1. Review, code, and process a high volume of invoices and payment requests accurately and timely.
2. Enter invoices into accounting system and ensure proper general ledger coding.
3. Reconcile vendor statements and resolve discrepancies or billing issues with vendors and internal departments.
4. Prepare and process regular check runs, ACH transfers, and wire payments.
5. Maintain organized and up-to-date accounts payable files and documentation.
6. Assist with month-end closing tasks including accruals and reconciliation of A/P accounts.
7. Respond to vendor inquiries and maintain good working relationships with vendors.
8. Ensure compliance with company policies and relevant accounting regulations.
9. Assist with audits by providing supporting documentation and responding to inquiries.
10. Assist with the preparation of 1099 filings and ensure vendor W-9 documentation is up to date.
11. Input journal entries as directed by the accounting team.
12. Provide backup support for other finance team functions, such as accounts receivable or payroll data entry, as needed.

PHYSICAL REQUIREMENTS:

• Stand, sit, talk, hear, reach, stoop, kneel and use of hands and fingers to operate computer, telephone, and keyboard on a frequent basis (up to 75% of the time).
• Close vision requirements due to computer work.
• Light to moderate lifting may be required.
• May require occasional overtime during peak periods.